The Chorus of Westerly seeks Bookkeeper Position (part-time)

April 24, 2017
Title: Bookkeeper
Supervisor: Executive Director
Status: Hourly, 4-8 hours p/w

Reporting to: the Executive Director. The Bookkeeper supports the financial operation of the Chorus through the processing of the organization’s financial transactions, maintenance of the organization’s financial databases and records, interaction and reporting to government taxing and monitoring authorities to ensure business and not-for-profit compliance, payroll management, through interaction with banks, payroll services, and other vendors, and through close partnership with other members of Chorus staff and board for budgeting and monitoring purposes. The
Bookkeeper’s hours, which are expected to be during regular weekday business hours, will vary depending on the workload of the Chorus season and/or reporting periods, but generally will be between 4-8 hours per week.

Principal tasks include, but are not limited to:

  • Process/pay/track/monitor invoices, expenses, bills, receivables, payables, and similar items for the organization and carefully input said items into the Chorus’s Quick Book systems. Administer, maintain, monitor, and reconcile Chorus banking accounts.
  • Process/prepare the organization’s payroll, working with the Chorus’s payroll service for the organization’s regular staff, and process checks and forms for outside guest artists, vendors, et cetera.
  • Prepare government and taxing authority’s monthly, quarterly, and annual compliance and tax reports, ensure tax payments and forms are made and submitted on time. Prepare 1099s, the organization’s 990 (after independent audit), and other tax related forms.
  • Work closely with the Chorus development and patron services staff to properly monitor revenue and expenses for Chorus projects and events to ensure proper processing, tracking, and reporting to senior staff and board members. Prepare accurate financial and budget update reports as requested to the senior staff or board. Monitor reports and statements to ensure information is always accurate.

Candidates for the position must be well versed and knowledgeable in all forms of accounting and financial management. Candidates must have a superior ability in Quick Books and accrual based accounting. An above average knowledge and/or background of financial management or bookkeeping working with a 501(c)(3) organization which processes complex types of earned and contributed income is highly desired. A Bachelor’s Degree or significant related equivalent professional experience is required. Excellent interpersonal and communications skills are a necessity as this position interacts with people from all constituencies within the organization.

The position is hourly, 4-8 hours a week. Schedule depends on Chorus events. The hours are expected to be taken during the business week. There are no benefits with this position. Salary commensurate with experience.

To apply
Please send cover letter, CV/Resume, three references, and salary requirements via PDF to Review of applications will begin May 17, 2017. Position will be open until filled. Please no phone calls or office visits.