Arts In Healthcare Project Grant

Apply for an Arts In Healthcare Project Grant today! Click here to access the RISCA grant portal.

The Arts In Healthcare grant category recognizes the new partnership among the RI State Council on the Arts, the RI Department of Health, and the RI Teaching Artists Center. Arts in Healthcare grants are matching grants for projects that connect the arts with healthcare in hospitals and other healthcare settings.

This grant encourages healthcare providers, whose clients include youth, to bring experienced Rhode Island teaching artists into their organizations to promote wellness through direct engagement with the arts. Clients as well as their caregivers are encouraged to participate.

This partnership addresses the multiple benefits of the arts in health, as well as the increasing number of teaching artists’ activities taking place in hospitals and health care settings.

Deadlines

  • April 1, 11:59pm, for activities between July 1 and June 30.
  • October 1, 11:59pm, for activities between January 1 and June 30.

If the deadline falls on a weekend or holiday, the deadline will be midnight the next business day. Any hard copy support materials must be received at the RISCA offices by this time. Postmarks do not apply; materials postmarked by the deadline date but received on a later date will not be counted as part of your application. Late or incomplete applications will not be reviewed.

Contact

Daniel Kahn, Arts in Education Program Assistant, 401-222-1146

Eligibility

Non-profit health care organizations are be eligible to apply for Arts in Healthcare grants. Arts in Healthcare grants are matching grants for projects that connect the arts with healthcare in hospitals and other healthcare settings. Grants must include children and youth up to the age of 21 as primary participants, but may also include adults. As with our school-based Education project grants where teaching artists partner with certified teachers to plan the project, in the Arts In Healthcare category, teaching artists need to partner with one or more licensed healthcare providers to develop the project. Professional development with a variety of staff at the healthcare facility is also strongly encouraged, with a priority placed on experiential learning and job-embedded experiences where possible.

Grantees in RISCA’s Investments in Arts & Culture category are not eligible to apply for Education Project Grant support. Investments in Arts & Culture grantees also may not serve as fiscal sponsors for organizations applying in the Education Project Grant category.  One application per cycle will be accepted from each organization applying in this category. Individual artists are limited to receiving one Education Project Grant award.  Eligibility criteria are different for organizations and individuals.

Organizations

  • A non-profit organization incorporated in and conducting business in the State of Rhode Island, with 501(c)(3) tax exempt status from the Internal Revenue Service, registered with the Rhode Island Secretary of State, governed by a revolving board of directors, trustees or advisory board drawn from the community at large and shown to be actively involved in the governance of the organization (for confirmation that your nonprofit organization is incorporated in the State of Rhode Island, visit the Secretary of State’s database).
  • A non-exempt, Rhode Island-based organization using a fiscal sponsor that fits the above requirements (see following paragraph for further detail).
  • Units of local government (cities and towns) may apply for support.
  • A public school, or a college or university with tax-exempt status.
  • A tax-exempt school (Catholic or independent).
  • State-run schools (RI School for the Deaf, Davies Career Technical High School, etc.).

Organizations that have not yet received the appropriate IRS tax-exempt determination may be sponsored by an eligible nonprofit organization. In this case, the application must be submitted in the name of the sponsor organization. If a grant is awarded, it is understood that the sponsor organization is financially, administratively, and programmatically responsible for all conditions of the grant. The sponsor is also responsible for signing any grant documents, achieving compliance, and ensuring the submission of final report forms.

Divisions, branches, departments, programs, or other subunits of nonprofit corporations, colleges, or universities shall be ineligible to apply on their own; applications may be submitted only by the parent corporation.

Parent corporations and fiscal sponsors must not be grantees of any other RISCA program.

Individuals

  • A United States citizen or Green Card holder and a current, legal resident of the State of Rhode Island in order to apply for support from the Rhode Island State Council on the Arts. You must have established legal residence in Rhode Island for a minimum of twelve consecutive months prior to the date of application.  Rhode Island State Law (§44- 30-5) defines a “resident” as someone “who is domiciled in this state” or “who is not domiciled in this state but maintains a permanent place of abode in this state and is in this state for an aggregate of more than one hundred eighty-three (183) days of the taxable year.
  • At least eighteen (18) years of age. Students attending high school or students pursuing undergraduate or graduate degrees in an arts discipline or an arts-related subject area at the time of application may not apply.
  • An experienced teaching artist, either on the RISCA roster or with a resume and supporting materials demonstrating significant teaching experience with the population targeted in the application.

Individual artists may only apply for Education Project Grant funding if the proposed project pilots a new curriculum, which the individual artist hopes to replicate in other educational settings.

Individuals who are staff of a non-profit organization cannot apply for funding for projects that are part of that organization’s programming. Individuals who are paid staff or proprietors of a for profit organization cannot apply for funding for projects that are a product or service of that organization. Individuals and organizations cannot apply for funding for the same project at the same deadline. Members of the RISCA staff, Council, and their spouses and immediate relatives are also ineligible to apply.

Funding Considerations

Arts in Healthcare Project Grants require a minimum 1:1 match for organizational applicants, meaning that applicants may request up to half the cost of the project, to a maximum of $10,000. Be aware that grants are frequently awarded at less than the requested amount.
Up to half of the organizational applicants’ matching funds (i.e. the non-RISCA portion, which equals 50% or more of the overall project budget) may be in-kind, to a maximum of $5,000.

For example:

  1. a. An organization’s overall project budget is projected to be $4,000. They may request a maximum of $2,000 from RISCA. Of the remaining $2,000 required to balance their project budget, they must raise at least $1,000 cash.
  2. An organization’s overall project budget is projected to be $40,000. They may request a maximum of $10,000 from RISCA. Of the remaining $30,000 required to balance their project budget, they must raise at least $25,000 cash.
  3. An organization’s overall project budget is projected to be $21,000. They have already secured several grants and decide to request just $5,000 from RISCA. Of the remaining $16,000 required to balance their project budget, they must apply at least $11,000 cash to their match.

Individuals applying for Education grants do not need a match, but cash and in-kind contributions are encouraged to demonstrate support for the project.

Organizations, fiscal sponsors, and parent corporations may only submit one application per cycle to RISCA for Education Project support. All applicants, however, are encouraged to collaborate as partners on other RISCA-funded projects.

All RISCA grant awards are contingent upon the availability of funds from the Rhode Island State General Assembly and the National Endowment for the Arts.

Grant applications are considered on a competitive basis. No applicant is guaranteed funding at any level, even if all basic criteria have been met.

What RISCA Will and Will Not Fund

Council support may be used for  artists’ fees, mileage and supplies and materials.

Council support may not be used for:

  • Bricks and mortar activities and capital improvements, or for the purchase of permanent equipment.
  • Eliminating or reducing existing debt, or for contributions to an endowment fund
  • Fundraising efforts, such as social events or benefits.
  • Prizes and awards.
  • Hospitality expenses, such as food and beverages for openings or receptions.
  • Under no circumstances will the purchase of alcoholic beverages be supported.
  • Expenses incurred or activities occurring prior to July 1 or after June 30 in the fiscal year in which the grant has been awarded.
  • Applications where the purpose is to “regrant” or award funds using some or all of the RISCA grant funds.
  • Activities which are part of a graduate or undergraduate degree program, or for which academic credit is received.
  • Applications for projects that proselytize or promote religious activities, or which take place as part of a religious service.
  • Performances and exhibitions not available to the general public, or which are inaccessible to people with disabilities.

Review Process

The application review process follows approximately this schedule:

  • Applications are due by 11:59pm on April 1 and October 1.
  • Applications are checked by staff for accuracy and completeness, and then prepared for review by an advisory panel.
  • Applications are sent to the panelists and are read and ranked online.
  • The review panel meets to determine their final funding recommendations.
  • Funding recommendations go to the Council for their review and approval.
  • Notification of grant awards will be made within eight to ten weeks of the application deadline.

Be aware that there is no guarantee that the process will move according to this schedule, and it may take more time to review and award grants at certain times of the year.

Once a grant has been awarded, applicants should understand that the grant processing procedure is lengthy. In some cases, grant funds may not be received prior to the start of a project. Applicants should be aware of this possibility and plan their cash flow accordingly.

Review Criteria

All applications will go through a panel review process. Panelists will be selected for their ability to provide diverse viewpoints within the arts as well as broad demographic representation. Panelists evaluate applications based on published evaluation criteria and propose recommendations to the Council, which makes all final funding decisions.

The peer panels will evaluate the application material based on the following review criteria:

Artistic or Cultural Value (50%)

Programs & participating artists are of high artistic merit. The project is designed to engage patients/residents/clients with a teaching artist for therapeutic, educational and expressive purposes.

Is the artist(s) on RISCA’s Education Roster? If not, are support materials persuasive? Does the project support the work of RI artists & licensed healthcare professionals in collaboration? Is the project at least ten days? Appropriate payment of fees and other services are provided to artists and arts professionals, with preference given to the involvement of highly qualified Rhode Island artists.

Clarity and Achievability (25%)

The application clearly states what will be done; when and where things will take place; why the project should be supported with public funds; and how the applicant will go about organizing, managing and evaluating the project. Budgets are clear, detailed, and accurate. There is evidence that what is proposed is achievable by the applicant, on their own or in partnership with others. In the absence of past experience, information is provided that helps make a convincing case that this project will succeed.

Are the goals for the project clearly stated and realistic? Is the duration of project ten days or more? Is planning time for artist(s) built in on a daily basis? Is a preliminary schedule included? How does the proposal address the needs of diverse learners? How well does the proposal address the specific health needs of the participants in the given setting? Does the proposal present other cultures/abilities/artistic disciplines in context and with authenticity?

Connection to Healing & Impact (25%)

The application reflects a collaboration between the artist(s) and licensed healthcare professionals working in organizations with defined health-care initiatives. There is a program of learning, healing & artistic activity for participants with concrete goals to be met. A process of measuring impact is visible.

Access for People with Disabilities

Applicants who need assistance completing an application and/or require an interpreter should contact RISCA well in advance of the deadline. LARGE PRINT GUIDELINES ARE AVAILABLE UPON REQUEST.

Persons with disabilities have the right to access all RISCA-funded programs. Section 504 of the Rehabilitation Act states, in part, that “no otherwise qualified person with a disability … shall solely by reason of their disability be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”

It is the applicant’s responsibility to ensure that all programs and facilities meet or exceed Americans with Disabilities Act (ADA) standards, and are accessible to all. Rhode Island arts facilities, and the managers of arts projects in Rhode Island, must make their programs as accessible as possible to the widest number of people and work to remove barriers that may block accessibility. This includes addressing the structural, programmatic, communication and attitudinal barriers that keep people with disabilities from fully participating in arts programs. Read more here.

If your facilities do not meet any one of the standards of the ADA, you are not in compliance and may be ineligible for RISCA funding.

How to Apply

Applicants must submit a completed application form via https://www.grantinterface.com/Home/Logon?urlkey=artsri, including the following attachments:

  • Project Budget, on the form for organizations or individuals provided in the application.
  • Resumes and job descriptions of key administrative personnel. In the event of vacancies, provide a description of the process you will undertake to fill this vacancy and a projected timeline.

Organizational applicants must also upload

  • Most recent IRS form 990.
  • Letter of determination for 501c3 tax-exempt status from the IRS.
  • Letter from fiscal sponsor, if applicable.
  • One copy of a Board of directors list, including names, professional/cultural affiliations, expiration of terms, years on board.
  • One copy of the most recent financial statement you provide to your board of directors.

Support Materials

If your application deals with the work of a particular artist or artists, please provide audio samples, video samples, or digital images of that artist’s work, whichever is applicable. These may be uploaded directly to the application form, or you may upload a Word or PDF document containing links to the appropriate material.

Other suggested support materials for your organization/project include:

  • Brochures, postcards, catalogs and other mailings.
  • Select press and publicity.
  • Sample publications.
  • Letters of support.

You are not required to upload material in all seven boxes, though a variety of materials is encouraged in order to illustrate the strengths of your project to the review panel.

In the text box provided for each item, please list the title, medium, dimensions, year of completion, duration, etc. where applicable. Please limit audio and video clips to no more than 2 minutes. (If a sample is longer than two minutes, please indicate start and end times for the clip you would like the panel to review.)

PLEASE NOTE: The online system can accommodate images, text documents, video, and audio in most formats, however there is a 25 MB limit for ALL support materials combined. We recommend that video be uploaded to a site such as Vimeo or Youtube, and links provided in an uploaded document.

If you have trouble uploading media online you may email or mail/deliver DVDs and CDs to the RISCA offices. All support materials not uploaded to the online system must arrive at the RISCA offices by the deadline date.

Grant Award Requirements

Recipients must acknowledge their RISCA support in a prominent manner in all materials and announcements, both audio and visual, related to the performance, exhibition, etc. mounted as a result of their support from RISCA. Recipients must also display, in a prominent manner, the RISCA logo in association with the acknowledgment.

Final Report

All organizations are required to submit a final report detailing their activities over the previous year within 30 days of the completion of the project or by no later than July 31, whichever comes first.

All grantees are subject to periodic audit or review by RISCA or the State of Rhode Island and must retain fiscal records for a period of seven (7) years following completion of the grant period.

Limits of Liability

The Rhode Island State Council on the Arts is not responsible for damage or loss of materials submitted to its office, whether or not such damage or loss is caused by negligence of the Rhode Island State Council on the Arts, its employees, or agents.
All supporting materials submitted must be duplications of work. No original or single editions of works will be accepted.

Support Materials will be mailed back to an applicant only if a self-addressed, stamped envelope with sufficient postage is provided (with the exception of manuscripts which will not be returned). Support Materials from applications without a self-addressed stamped envelope will be held for sixty (60) days following the award decision and may be picked up during normal business hours, 8:30 am – 4:30 pm, at the Council offices. See the Assurances section at the end of the Access Arts Grants application for additional information on RISCA’s use of support materials from funded projects.

Links